Policies and Procedures
To ensure a smooth, professional, and inclusive experience for all participants, United Scientific Forum has established the following policies and procedures. These guidelines are designed to promote respectful interactions, safeguard the integrity of the conference, and maintain a productive environment.
Registration and Attendance
Registration Process
- All participants must register through the official conference website.
- Registration fees must be paid in full before the conference begins.
Cancellation and Refunds
- Cancellations must be made in writing and received by the specified date to be eligible for a refund.
- Refunds will be processed according to the cancellation policy outlined on the conference website.
ID Card Policy
- ID cards must be worn at all times during the conference for security and identification purposes.
- Lost ID cards can be replaced at the registration desk.
Code of Conduct
Respect and Professionalism
- All participants are expected to conduct themselves with professionalism and respect towards others.
- Harassment, discrimination, or inappropriate behavior will not be tolerated and may result in expulsion from the conference without a refund.
Conflict Resolution
- Any disputes or issues should be reported to conference staff, who will address them promptly and confidentially.
Presentation and Session Guidelines
Speaker Requirements
- Speakers must submit their presentation materials by the specified deadline.
- Presentations should adhere to the allotted time to ensure all sessions run smoothly.
Session Attendance
- Participants are encouraged to arrive on time for sessions and remain until the end to avoid disruptions.
Health and Safety
Emergency Procedures
- Familiarize yourself with the venue’s emergency exits and procedures.
- In case of an emergency, follow the instructions of conference staff and venue personnel.
Health Protocols
- Adhere to any health and safety guidelines provided, such as COVID-19 protocols such as mask-wearing, social distancing, and sanitization.
Data Protection and Privacy
Personal Information
- The conference organizers are committed to protecting your personal information. Data will be handled in accordance with privacy laws and the conference’s privacy policy.
Use of Data
- By registering, participants consent to the use of their data for conference-related purposes, including communication and event updates.
Feedback and Evaluation
Post-Conference Survey
- Participants are encouraged to provide feedback through the post-conference survey to help improve future events.
Complaints and Suggestions
- Any complaints or suggestions can be submitted to the conference organizers at the registration desk or via email.
These policies and procedures are designed to ensure that our scientific conference is a productive, respectful, and enjoyable experience for all. By adhering to these guidelines, participants contribute to the success and integrity of the event. Thank you for your cooperation and support.